Privacy Policy - M3 Studios LLP
PRIVACY POLICY
This Privacy Policy explains how M3 Studios LLP (“we”, “us”, “our”) collects, uses, and protects your personal data.
WHO WE ARE
M3 Studios LLP is the data controller responsible for your personal data.
For any queries regarding this policy or your data, please contact:
Email: admin@m3studios.co.uk
WHAT INFORMATION WE COLLECT
We may collect and process the following personal data:
- Parent/guardian names
- Child’s name and date of birth
- Contact details (email address, telephone number)
- Emergency contact information
- Medical information relevant to participation in classes
- Attendance and participation records
- Payment and billing information
HOW WE COLLECT YOUR DATA
We collect data when you:
- Complete our registration or consent forms
- Enrol your child in classes or activities
- Contact us via email, phone, or website
- Make payments for our services
HOW WE USE YOUR DATA
We use your personal data to:
- Provide and manage classes and activities
- Ensure the safety and wellbeing of students (including safeguarding)
- Communicate with parents/guardians
- Process payments and manage accounts
- Improve our services
- Comply with legal obligations
M3 Shows Ltd (Productions)
M3 Shows Ltd operates as a separate company responsible for the delivery of productions and acts as a data controller in relation to production-related data.
Where students take part in performances, M3 Shows Ltd may collect and process personal data (including statement of fitness information and media consent) for the purposes of safeguarding, licensing, and production management.
This data is handled in accordance with this Privacy Policy.
LEGAL BASIS FOR PROCESSING
We process your data under the following legal bases:
- Contract – to provide the services you have requested
- Legal obligation – to comply with applicable laws
- Legitimate interests – to operate and improve our services
- Consent – where required, particularly for marketing communications and media use
DATA SHARING
We do not sell your personal data.
We may share your information with trusted third-party service providers where necessary for the operation of our services (for example, payment processors, communication platforms, or IT systems). These providers are required to keep your data secure and only use it for legitimate business purposes.
We may also share data where required by law or to protect the safety of individuals.
DATA RETENTION
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including for safeguarding, legal, accounting, or reporting requirements.
DATA SECURITY
We take appropriate technical and organisational measures to protect your personal data.
While we take reasonable steps to protect your information, please note that standard email communications may not always be fully secure.
MARKETING COMMUNICATIONS
We may send you updates about our classes, events, and services where:
- you have provided consent; or
- we have a legitimate interest to do so
You can opt out of marketing communications at any time.
YOUR RIGHTS
Under data protection law, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data (where applicable)
- Object to or restrict processing
- Withdraw consent where applicable
- Lodge a complaint with the Information Commissioner’s Office (ICO)
THIRD-PARTY LINKS
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites.
CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time. Any changes will be communicated via our website or directly where appropriate.